Asset management simplifies facilities management Allianz
Office furniture, cabinets, plants, screens, coffee machines, IT equipment… these are all examples of workplace-oriented assets necessary for efficient office work. Unfortunately, things occasionally go missing. Allianz also noticed that some purchased goods became untraceable over time. Through a well-thought-out asset management system with RFID tags, the group aims to manage its assets more efficiently. Meliopus assisted them in this.
The Client
Allianz is a world leader in insurance and asset management. With services such as property, life, and auto insurance, the company serves over 100 million customers in 70 countries. Allianz is known for its financial stability, invests in digital innovation, and is committed to sustainability and corporate social responsibility.
The assignment
The top priority was to gain a clear understanding of the current way of working. Meliopus conducted a strategic study, revealing various gaps, which the experts translated into concrete action points for the company. Additionally, Meliopus supported the in-house service desk of C&A to clear the backlog and thoroughly optimize operations.
Our approach
1/ Organising and tagging
The first step in this process was putting order in the office. Once all the office furniture was in place and in the right place, each asset was given an RFID tag. This is a small tag that uses radio waves to transmit and receive data wirelessly. Each tag contains information about the specific object: What is it? Where is it supposed to be? What does it look like? Is the object allowed to leave the building? When is maintenance needed? From a distance, you can read the tags to determine their location or status.
2/ Digitising inventory
Using the tags, we created a digital database for Allianz. In this database, the group can easily track which furniture, decorations, or equipment should be present in each room. By reading the tags, administrators can quickly see what is missing, which objects are incorrectly located, and if there are new, unknown objects in the space. This saves the organization a significant amount of time and money.
3/ Elaborate theft detection system
Finally, we assisted Allianz in developing a detection system at the exit to prevent theft. Meliopus provided the group with advice on the legal and practical aspects of a system that alerts security when objects leave the building unauthorized. In this way, Allianz aims to reduce the number of thefts and enforce a strong policy against employees who abuse the system.
The result
So far, Meliopus has conducted two asset screenings to update the inventory. Afterward, we provided Allianz with an overview of the items to be purchased or those requiring replacement or maintenance. For this project, we used an RFID scanner. In the future, we can quickly and efficiently set up and (co-)manage new systems. Think, for example, of efficient and frequent inspections of your fire safety systems or systematic quality controls. Combined with our data warehouse and Power BI, we create data-driven insights about your company in no time, enabling you to make better-informed decisions about your functional and operational management.
